One ERP for the complete real estate lifecycle
Property inventory, CRM, sales, leasing, maintenance, owners, compliance and accounting in one connected Odoo environment, where every activity stays attached to the same property record.
Why portfolios lose track of themselves
A property usually exists several times over: once in the listing spreadsheet, again in the CRM, again in a folder of contracts, again in the maintenance log, and again in the accounts. Each copy is maintained by a different team and none of them agree by the end of the quarter. The cost is not the duplication itself, it is that nobody can answer a simple question without asking four people: what is this unit's status, who owns it, what is owed on it, and what is wrong with it.
One property identity, end to end
- 01Inventory
- 02CRM & matching
- 03Viewings & offers
- 04Reservation
- 05Sale or lease
- 06Billing
- 07Handover
- 08Operations
- 09Owner reporting
One property identity carries the whole chain. A unit reserved for one customer cannot be committed to another, and ownership changes only through the transfer workflow, not the moment a sale is marked confirmed.
What the solution covers
Portfolio and property inventory
Projects, communities, buildings, towers, floors, villas, offices, retail units and apartments, across multiple companies. Physical condition, commercial availability, occupancy and ownership are tracked as separate dimensions rather than crammed into one overloaded status field.
Real estate CRM and matching
Odoo CRM extended with what a property enquiry actually contains: budget range, preferred projects, property type, bedrooms, area, and sale or rental preference. The system produces weighted matches and excludes what falls outside the brief or the budget.
Listings, viewings and offers
Publication through negotiation: scheduled viewings with calendar integration and follow-up status, buyer and tenant offers, counteroffers, versioned revisions, and the full communication history against the property.
Reservations
Sale and rental reservations with deposits or fees, automatic expiry, confirmation and cancellation, customer validation and fee invoicing. Availability is protected while a reservation stands, then converts into a sale or a lease.
Property sales
Sale contracts, agreed price, payment-plan templates, milestone instalments and due dates, customer invoicing, receivable tracking, handover readiness, and a controlled ownership transfer that writes to ownership history.
Leasing and recurring billing
Lease contracts with start and end dates, annual rent and billing frequency, rent schedules and recurring invoices, security deposits, escalation, post-dated cheque tracking, notice and move-out stages, overlap prevention, renewals and successor leases, deposit deductions and final settlement.
Property management for owners
Management agreements, owner portfolios, fee percentages, income and expense lines, fee calculation, net payable and controlled payouts with approval status. Owner statements are backed by accounting rather than assembled separately.
Maintenance and operations
Maintenance requests with priority and urgency, assignment and approval, the work-order lifecycle, native Odoo Maintenance integration, vendor and purchase requests, property-linked vendor bills, and handover and inspection checklists.
Documents and compliance
A document register for properties, owners, tenants and contracts, with configurable types, issue and expiry dates, valid, expiring and expired states, daily expiry checks, compliance alerts, and KYC status tracking.
Commissions
Internal and external commission rules for sales agents and brokers, percentage or configured calculations, approval workflow, internal records and external broker bills, each linked to the transaction that earned it.
An operational command centre, not a chart page
The dashboard opens on what needs a decision today: urgent maintenance, expiring compliance documents, lease renewals due, overdue receivables, viewings scheduled today, confirmed reservations and offers under negotiation. Alongside it sits the portfolio position: occupancy, available inventory, contracted sales, annual rent roll, outstanding receivables, project-level availability, six-month billing and upcoming lease expiries.
- Every figure opens the Odoo records behind it, so a number is a starting point rather than a dead end.
- The dashboard respects permissions. Financial, leasing, sales and operational figures appear only to the roles entitled to them.
- Company-specific figures stay separated in a multi-company portfolio.
Each team sees its own operation
Role-based access, multi-company record rules, protected financial information, controlled creation and approval actions, and chatter and activity history so record changes stay traceable.
Connected to the apps you already run
Odoo Accounting remains the financial source of truth. Invoices, receivables, vendor bills, management income and owner transactions stay in the ledger; the solution does not build a shadow set of books beside it.
Who it is built for
- Developers — selling new units off plan and through completion, with payment plans and handover.
- Brokerages — running leads, listings, viewings and offers with commission on both sides.
- Landlords and leasing companies — managing recurring rent, renewals, deposits and move-outs.
- Property managers — operating on behalf of owners, with fees, statements and payouts.
- Mixed portfolios — residential and commercial units held in one structure across several companies.
What is standard, and what is an implementation phase
The solution is a generic real estate operational backbone, and we would rather say that plainly than discover the gap during a project. Capabilities tied to a specific country or authority are configurable extensions scoped as their own phase, not standard functionality: Ejari and DLD registration, escrow and trust accounting, statutory tax treatment, locally compliant contract templates, tenant portals and e-signature. We scope those against your jurisdiction and your legal team rather than assuming them.
What implementation involves
We configure the workflows, roles, accounting mappings, document types, contract structures and reports around how your operation already runs, and migrate the portfolio, contracts and balances you are carrying today. The system is then yours to run, with your own people trained on their own data.
Turn Odoo into your real estate operating system
Book a consultation and we will walk through your portfolio, your contracts and your accounting as they stand, and show what this looks like against them.